Job Postings

FACILITIES MANAGER

October 18, 2017

WHO WE ARE

At D.A. Blodgett St. John’s, we provide counseling, fostering, adoption, and residential care. Each service is different, but all share a common thread – life-changing love.

We provide 20 community-based services, impact 9,000 lives every year, and work tirelessly to ensure all children and families have the love, support, and resources they need to thrive – today and into the future.
Strong communities start with families. Strong families start with kids. Since 1887, that’s where our focus and passion has been. We believe in kids, no matter their story, background, or the cards they’ve been dealt. If you believe in helping kids and families in our community, we would love to hear from you.

LIFE IN WEST MICHIGAN

Grand Rapids, MI offers a remarkable combination of a big city along with small-town warmth. Ranked as the second largest city in the state, it is known for its philanthropic and sustainability-driven community, and is rated one of “America’s Top 100 Places to Live.” Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement, featuring hundreds of restaurants and nightspots, galleries, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable and attractive neighborhoods. With a medical and life sciences industry boom, strong entrepreneurial activity, dedication to green building and living, and innovative employers, Grand Rapids’ diverse economy continues to grow and thrive.

WHAT WE PROVIDE TO YOU

  • Competitive wages – While the nature of our work is the greatest reward, we all have to earn a living!

  • Insurance Benefits – A great variety of options to best suit your needs!

  • 403B Retirement Plan with a generous agency contribution – We’d love to have you stay forever, but you better save some cash for fun during retirement!

  • An abundant amount of Paid time off – Self-care is important. Take some time off; you deserve it!

  • On-site Continued Education Training – to keep you on top of your game (and to keep some cash in your pockets to help avoid off-site training costs)

  • Wellness – It’s all about Fitness 

  • DABSJ is proud to have achieved the Level 1 Endorsement with Partners for a Racism Free Community. Diversity and Inclusion is an Agency value that we take seriously. Our Inclusion Council has been working diligently on this process and we are happy to be associated with this initiative.

POSITION TITLE: FACILITIES MANAGER

POSITION SUMMARY:

The D.A. Blodgett – St. John’s (DABSJ) Facilities Manager reports to the Chief Operations Officer (COO) and is responsible for ongoing development and implementation of the agency’s facility management plan that will preserve the excellent condition of agency infrastructure and ensure that all facilities are safe and well-functioning. The Facilities Manager works in support of the agency mission and vision and is responsible for the supervision and support of maintenance staff, establishes and oversees a central purchasing process for the agency and manages facilities-related vendor procurement, all while ensuring compliance with local, state and federal regulations.

ESSENTIAL FUNCTIONS

GENERAL

  • Provide direct supervision, support and management of a highly mobile maintenance team

  • Ensure agency facilities meet or exceed all legal and regulatory requirements

  • Develop and implement a comprehensive facilities management plan that supports the agency Strategic Plan, establishes objectives, priorities and strategies for the maintenance team, and ensures the maintenance needs of all programs and facilities are addressed timely

  • Provide feedback to COO in the development of Facilities related budget projections for new and existing facilities and maintenance needs. Approve facilities and maintenance expenditures in accordance with agency procurement policies

  • Develop and implement a centralized purchasing system for all routine supplies and materials, and function as the agency’s point person for all related vendors and suppliers

  • Other duties of strategic importance as requested by the COO

SUPERVISORY AND MANAGEMENT

  • Develop and maintain a skilled, motivated, responsive, mission-driven maintenance team

  • Plan and monitor appropriate facility management staffing levels

  • Ensure efficient utilization of facility maintenance staff time

  • Train, develop, and monitor performance of maintenance staff

  • Oversee maintenance work order system and ensure timely completion of tasks

  • Provide feedback to and monitoring of facilities and maintenance budget

  • Monitor expenses and payments

  • Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases

  • Develop and implement cost reduction initiatives

  • Advise on and monitor energy efficiency

  • Plan for future development in line with strategic business objectives

  • Provide On-Call availability to respond to emergency situations

PROCUREMENT AND CENTRALIZED PURCHASING

  • Monitor and manage agency facility/maintenance contracted vendor service needs

  • Establish a bid process in line with agency policies, obtain quotes, manage contract negotiations and vendor selection

  • Manage and review service contracts to ensure facility management needs are being met

  • Provide close quality monitoring of contractor and vendor work

  • Verify invoices and work with agency finance department to ensure timely and accurate payment of contracted vendors

  • Develop a centralized purchasing system for the agency aimed at streamlining purchasing, increasing efficiency and reducing redundancy and costs

  • Calculate and compare costs for goods and services to maximize cost-effectiveness

FACILITY MANAGEMENT

  • Develop, implement and monitor a facilities management plan that ensures that all agency facilities are maintained at a level that presents a safe and welcoming environment for clients, visitors and agency staff, and ensures compliance with all health and safety standards and industry codes

  • Ensure completion and documentation of regular facilities and vehicle inspections

  • Ensure prompt and courteous response to work orders

  • Oversee facility refurbishments, renovations, and building and grounds maintenance to include facility security, cleaning, waste disposal, recycling, snow removal, parking, as well as plumbing, appliance, electrical, painting, carpentry, minor repairs and general upkeep where a licensed professional is not required

  • Ensure quality vendor relationships and work for projects requiring a licensed professional

  • Ensure timely completion and documentation of required inspections, including elevator and fire alarm system, in compliance with regulatory requirements

  • Respond appropriately and timely to emergencies or urgent issues as they arise

  • Oversee emergency, routine and scheduled maintenance of all fleet vehicles

  • Allocate and manage facility space for maximum efficiency, and coordinate intra-office moves

  • Follow safety protocols for the execution of tasks and storage of supplies and materials.

  • Assist with volunteer projects

QUALIFICATIONS

  • Maintenance Certification (CMM, CSM, CMPO) or other relevant maintenance certification, degree from a vocational school, or Bachelors in business administration, facility management will be advantageous 

  • Knowledge of HVAC (Heating, Ventilation and Air Conditioning), electrical, plumbing, carpentry, painting, and general repair processes and facilities management best practices.

  • At least 5 years of relevant experience

  • People management experience, including proven skills in effectively working with diverse populations

  • Technical knowledge of building services

  • Competent with Microsoft Word, and Excel

  • A personal commitment to the Agency’s mission, philosophy, and values

ATTRIBUTES

  • Keen attention to detail, especially the ability to quickly spot threats to safety

  • Excellent communication and negotiation skills (written and verbal)

  • Proactive and able to work under pressure 

  • Sound and proven decision making skills

  • Ability to manage a varied and complex workload

  • Expert problem solving and decision making skills

  • Functions well in a team environment

  • Ability to physically handle and perform job related functions, including the operation of Agency equipment.

Please apply online at www.dabsj.org EOE.

I love my job because of the team of staff I am surrounded by, the support we receive from each other, and genuine desire each member has to help the students we work with, despite the difficult positions we are put in at times.” - Evan, Therapist

We will create and advance knowledge, prepare a diverse student body to thrive, and positively impact local and global communities.