Posting: QIC-AG Project Assistant

September 24, 2020


Under the supervision of the Project Manager, the QIC-AG Project Assistant is responsible for providing support to the National Quality Improvement Center for Adoption/Guardianship Support and Preservation. The Project Assistant will be involved with various programmatic/ administrative aspects of the federal cooperative agreement.


General Administration

  • Prepare bills and statements for the business office
  • Process contracts and honorariums
  • Assist in reception area rotation
  • Maintain a filing system for Academy invoices
  • Order supplies for the Academy
  • Assist Academy staff to process travel and expenditure documents
  • Other job-related tasks as assigned.

Support QIC-AG

  • Coordinate on-going travel for consultants and staff
  • Order supplies for sites, meetings and general project activities
  • Coordinate travel for project meetings
  • Assist with the logistics of on and off-site meetings
  • Copy and disseminate project material as needed
  • Coordinate project webinars
  • Develop and process contracts with vendors and consultants
  • Track spending of contracts/sub-awards and sends out notices for late invoices
  • Assist with logistical arrangements for conferences and meetings
  • Format reports and other tools/documents
  • Track and monitor spending of existing pilot sites and new pilot sites
  • Handle logistics of setting up consultation with non-pilot sites who want assistance with their continuum of services


  • Associates degree in business required, four-year college degree preferred
  • Proficiency with Microsoft Word and Microsoft Excel
  • Excellent organizational skills
  • Ability to provide attention to detail
  • Ability to handle multiple assignments
  • Ability to work independently and be self-directed
  • Excellent interpersonal skills
  • Excellent communication skills

If interested in this position, please submit a resume and cover letter to the HR Director


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