Posting: Hegira Health - Data Associate

July 1, 2021


Title:  Data Associate

Reports To: Evaluator

Facility/Department: CCBHC

Status:  Non-Exempt

Contact:  Sherrice Benjamin, MA, LLPC, CCTP


Hours: P/T Monday – Friday 8:30 am – 5:00 pm

Job Requisition number: #21-0117

First Consideration Through: 6/30/2021

Posted:  6/23/2021

Reviewed by:

Sherrice Benjamin, MA, LLPC, CCTP – Clinical Staff Talent Coordinator



The Data Associate shall have:

  • Minimum of high school diploma or general education development (GED)
  • Minimum of 3 years of experience working with data entry, retrieval, and monitoring.


  • (Preferred) An associate degree, preferably in a research-oriented social science, science, or business.
  • Minimum of 2 year of experience in data entry, management and/or analysis.
  • Experience with research and evaluation in behavioral health or as a research assistant is preferred.
  • Experience in the use of Microsoft Office, including Word, Excel, and PowerPoint.
  • Good oral and written presentation skills.

Demonstrated proficiency in:

  • Data entry, collection, and monitoring
  • Excel, Microsoft Access, Office, etc.
  • Experience with SPSS or another common statistical software package is preferred.




  • Planning and execution of various research tasks in a collaborative manner.
  • Enter data into spreadsheets, databases, and grant reporting websites (i.e., SAMHSA SPARS).
  • Track electronic health record alerts and monitor information as it is entered or flagged by database.
  • Extract data from existing case files and other documents.
  • Manage and use digital imaging equipment.
  • Data Control: Data entry and communication of findings to staff in a timely manner for the purpose of treatment and program enhancement.

Will have excellent:

  • ability to work as a member of a team
  • organizational skills
  • attention to detail
  • problem solving skills
  • written, verbal and interpersonal communication skills
  • the ability to work on multiple tasks concurrently
  • the capacity to work proactively and positively with other team members
  • the foresight to avoid and/or minimize instances of project disruption due to technical or other problems.
  • Candidates should have an interest in and a familiarity with community organizations and a number of social service delivery systems.  Knowledge is preferred of behavioral or primary healthcare.


  • Provide information that meets the needs of the agency programs being studied and the staff that work within them. 
  • Actively participate in the promotion of an internal agency cultural shift towards program evaluation, continuous learning, and continuous program improvement that is currently ongoing at the Agency.
  • Other duties as assigned by Evaluator, or other members of the CCBHC leadership team.


  • Enters data into the SPARS database which will be used for the performance and accountability of the grant.
  • Monitor’s data submitted for entry into the SPARS database and the organization’s proprietary data.
  • Perform data quality and data cleaning prior to data entry.
  • Request’s reconciliation of missing or incorrect data from person responsible for data collection and submission.
  • Enters reconciled data on the SPARS and/or organization’s database.
  • Keeps records of required data collection and submission for program participants.
  • Performs data downloads when requested.
  • Enters consumer satisfaction and fidelity data on a proprietary database.
  • Monitors data for quality and completeness.
  • Keeps records of required data collection and submission for program participants.

Physical Requirements:

    • Must have adequate visual acuity to interact with the Electronic Health Record System and accurately input data




Adaptability: Ability and attitude toward adjustment to and implementation of work environment changes.

Integrity: Analyzing and handling work responsibilities and challenges with honest and ethical behavior.

Teamwork: Ability to work well and cooperate within a group of employees at all levels (colleagues, subordinates, managers/executives); interest in helping to achieve team and/or facility goals.





Delegating responsibility: Allocating decision-making authority and/or task responsibility to others to maximize organization and individual effectiveness. 

Influencing others: Using appropriate interpersonal styles and methods to inspire and guide individuals; gaining acceptance of ideas and plans. 

Decision making: Identifying and understanding issues, problems, and oppor­tunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.


  • Providing results of annual TB test and health status confirmation statement.
  • Complete all HHI annual, biennial, and other required training and/or continuing education.
  • Adhere to all HHI policies and procedures (e.g., Clinical, Personnel, Infection Control, Safety/Environmental, etc.)


  • Compliance with all workplace policies and procedures.
  • Identification and timely reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace.
  • Correct utilization of appropriate personal protective equipment.
  • Immediately reporting to management any questions and/or concerns regarding ethics or corporate business practices.





















This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, and responsibilities required of employees assigned to the role.

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