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School of Social Work

Research Research

Faculty forms and resources

Welcome

Welcome to the Faculty Forms and Resources page. Below you will find all the necessary forms and resources to assist you in your academic and administrative duties.

For any queries or assistance, please contact SSW Research Administrative Services:

Forms and requests

  • Honorariums

    View Honorarium Request form

    Description: Use this form to request processing of Honorariums for your research grants.

    An Honorarium is a gratuitous / nominal / token amount (should not be equivalent to a professional rate) payment for which fees are not legally or traditionally required, such as a guest speaker or lecturer.

    1. Paying for something where payment is not customary.
    2. There has been no negotiation of or an “agreed-upon” amount between WSU and the payee.
    3. Payments should not be made to current WSU students or employees, or individuals who have been a WSU employee within the past 24 months.
    4. Payments over $5,000 require a contract and should be processed on a purchase order (PO).
    5. Cannot be a stipend*.
    6. Cannot be used to pay on a personal service contract (PSC).
    7. Is not a recurring payment to the same individual.
    8. The professional services must be provided in a period not to exceed three (3) consecutive days or five (5) days in a rolling year.
    9. Recipient must be an individual (companies/groups/organizations are ineligible).

    *Honorariums cannot be a stipend (see APPM section 1.3.4, Fellowship Payments) and cannot be used to pay on a personal service contract (see APPM section 2.5, Personal Service Contract).

  • Gift cards

    View Gift Card Purchase Request form

    Description: Use this form to request to purchase gift cards and complete the “Gift Card Purchase Certification” form for all gift card purchases.

    1. Gift cards must be used primarily for research participants.
    2. Gift cards should be purchased via the Wayne Buy system or by ProCard.
    3. Purchase of Gift Cards is limited to $1,000 at a time. If more than this is needed, an email with a justification explaining why more than this is needed should be included with the request.
    4. Gift card purchases require advance approval from the Procurement office, and the purchase may not exceed the existing transaction limit.

    Reimbursement for gift cards is prohibited!

  • Internal Requisition and Internal-Account Bill (IRB) Payment

    View IRB Payment Request form

    Description:  Use this form to order goods or services from approved internal service provider (i.e. Dining Services, OneCard/Parking Services, etc.) or another University department.

    IRB Processing

    1. An Internal Requisition and Inter-Account Bill (IRB), Form 108A, is submitted to the department furnishing the goods or services.
    2. Complete Boxes 1-7 and 9-10 are signature lines.
  • Vendor invoice / One-time payment

    View the Invoice Payment Request form

    Description: Use this form to submit vendor invoices or one-time or one-off payments that are not an Honorarium or Reimbursement for payment processing.

    One-Time Payment / Direct Payment Requests (DPR)

    A direct payment request is designed for departments of the University to request payments for goods and services when a requisition and purchase order are not required due to the attributes of the transaction. This is used for one-time or one-off payments.

    1. Recurring purchases to the same vendor are not eligible for DPR.
    2. Purchases or services exceeding $500 are not eligible for DPR.
    3. A DPR does not represent a legal obligation of the University to pay a vendor.
  • Service contracts (Bid waiver $50K limit requirement)

    View the Personal Service Contract/Vendor Agreement Request form

    Personal Service Contract (PSC) – INDIVIDUAL

    Description:  Use this form to request processing of a personal service contract for an individual.  A Personal Service Contract (PSC) and PSC checklist1 must be completed.

    Personal Service Contract policy and requirements

    The PSC is used to contract for professional services with individuals, acting as independent contractors2, who are not WSU employees or would otherwise present a conflict of interest.

    1. Not used for services provided by corporations, partnerships, companies, or other business entities.
    2. Not used to pay individuals who should be classified as employees.
    3. To initiate a PSC, the scope of work, length of time to perform the service, and qualifications of the individual performing the service must be determined.
    4. PSCs for $50,000 or more must go through the Competitive Bid Process.
    5. Payment is disbursed only when an invoice has been submitted.

    Professional Service Agreement (PSA) / Vendor Agreement - BUSINESS

    Description:  Use this form to request processing of a professional service agreement or vendor agreement for an organization.  Requires a Statement of Work (SOW).

    Contracts for specialized services with organizations

    University contracts with outside entities (companies, agencies, etc.) for the purchase of goods & services.  The contract / agreement is the governing document, and the Purchase Order (PO) serves as the payment mechanism.

    1. Used when a PSC isn’t applicable.
    2. Contracts for $50,000 or more must go through the Competitive Bid Process.
    3. Payment is disbursed only when an invoice has been submitted.

    1See Contracts & Signature Authority - General Counsel - Wayne State University for assistance with PSC Checklist questions.

    2Generally, an independent contractor is a person or entity who performs services that the payer has the right to direct or control the result of the work, and not what will be done or how it will be done. An independent contractor can be an individual, partnership, and incorporated or unincorporated company. An independent contractor is someone who is in business for themselves and generates a profit or loss; offers their services to the general public; and should be responsible for the payment of their own business expenses. 

  • Pre-Award assistance

    View the Request Pre-Award Assistance form

    Description: Submit request for assistance with external and internal grant / contract proposal submissions.

    Sponsored Program Administration (SPA) - Wayne State University

    Sponsored Program Administration (SPA) Proposal Submission Deadline Policy

    1. 1. Due to SPA (prior to the sponsor deadline)
    2. 2. Complex proposals (with sub-awards) - five (5) business days
    3. 3. Simple proposals - three (3) business days
  • Non-SSW proposal notification

    View the Non-SSW Proposal Notification form

    Description: Submit a notification to the SSW Research Administrative Services team of effort you expect on a proposal that's external to SSW and for which you are not the PI.

    1. 1. If you are the PI, DO NOT USE THIS FORM, please complete the Request for Pre-Award Assistance form instead.
  • Reimbursements

    View Reimbursement Request form

    Description: To seek reimbursement for goods or services / non-travel related business expenses that were paid for with personal funds.

      1. Travel-related or hosting expenses (e.g., a working lunch with a research team) must be submitted via TravelWayne with prior approval from Lamar Glass, SSW Director, Business Affairs (BAO).
      2. Any supplies or equipment ordered to a home address need to have prior approval from Lamar Glass, SSW Director, Business Affairs (BAO).
      3. Membership dues must accompany the receipt and require prior approval from Sheryl Kubiak, SSW Dean. Upload approval as an attachment.

    NOTE: Purchase of software and other items that include terms & conditions should not be purchased using personal funds as they aren’t eligible for reimbursement.